The submission of these documents is the responsibility of the On-Ice Official (referees and linesmen) and will only be accepted at either the time of the officiating clinic, officiating school, or when submitted directly to the Ontario Hockey Federation. The method of submission is dependent on your Member.
Eligibility to Officiate
With the 2017-2018 officiating season approaching it is imperative for Officials to ensure their eligibility to access the program. There will be two ways to submit your record check:
- If you are a first-time official attending a clinic or Officiating School, you would submit at the clinic or Officiating School in a sealed envelope, with your full name printed on front. If you do not have your CRC or VSS at the time of your clinic or Officiating School and have initiated the process please submit the receipt in a sealed envelope, with your name on the front at your clinic or Officiating School.
- If recertifying, you must submit to the OHF prior to registering on line. If you do not have your CRC or VSS prior to registering for a recertification clinic and have initiated the process, please submit the receipt directly to the OHF office. This is a condition of being able to access the registration process.
Methods of submission are fax, scan or mail. If by fax or scan (PDF), and it is not deemed a true copy the original will be requested to be mailed. By Fax to 519-620-7476, by Scan to recordcheck@ohf.on.ca, or by Mail to address below (no pictures will be accepted).
When you receive your CRC/VSS document please forward directly to the OHF office:
Ontario Hockey Federation
Unit 9, 400 Sheldon Drive
Cambridge, Ontario
N1T 2H9
Attention: Criminal Record Check Inspector
Once submitted the On Ice Official is considered a member in good standing for the current officiating season, unless deemed ineligible through review of the CRC/VSS.
On Ice Officials under the age of 18 are required to submit a Criminal Record Check, (CRC). On Ice Officials 18 years of age and over are required to submit a Vulnerable Sector Screening Check (VSS).
The renewal period for your CRC/VSS will be every 3 years. (Example: Year one CRC/VSS, year two Criminal Offence Declaration Form, year three Criminal Offence Declaration Form and year four CRC/VSS.) All On Ice Officials must adhere to this Policy.
Criminal Offence Declaration Form
This form is to be completed by officials who have a CRC/VSS on file and has not expired, and must be completed in full, signed, and submitted to the OHF office.
Officials are encouraged to log onto their eHockey account to verify their expiration date under the CRC Tab on their profile.
