By-Laws

PENNSYLVANIA INTERSCHOLASTIC HOCKEY LEAGUE, INC.

ARTICLE I

ORGANIZATION

SECTION 1: NAME.

The Association shall be incorporated as a non-profit corporation under the laws of the Commonwealth of Pennsylvania and shall be named the Pennsylvania Interscholastic Hockey League, Inc. (the “League” or the “Corporation”).

SECTION 2: REGISTERED ADDRESS.

The registered address of the League shall be the business office of the Commissioner of the League or at such place as designated from time to time by the Executive Committee of Board of Governors (the “Executive Committee”) as required to carry out the affairs of the League.

SECTION 3: REGISTERED AGENT.

The registered agent of the League shall be the elected Secretary of the Corporation.

SECTION 4: NON-PROFIT STATUS.

The League is organized as a non-profit corporation in the Commonwealth of Pennsylvania on a non-stock membership basis, not involving pecuniary gain or profit for any of its members, for a term of perpetual existence.

SECTION 5: EXEMPT STATUS.

The League shall be organized and shall operate exclusively as an exempt organization within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1986, as amended, and as may be amended in the future.

SECTION 6: USE OF FUNDS.

All funds and property of the League shall be used and distributed exclusively for the purposes of the League as set forth in Article II, hereunder and as may be permitted by law.

SECTION 7: FISCAL YEAR.

The fiscal year of the League shall begin June 1 and end on May 31 of the following year.

SECTION 8: AUTHORITY TO CONDUCT BUSINESS.

Subject to any limitations of Subchapter F, “Exempt Organizations,” Subtitle A, Chapter 1, of the Internal Revenue Code of 1986, as amended, the League shall be authorized to:

(a) purchase, own, invest, construct, develop, operate, manage, lease and sell real and personal property of every type and description;

(b) acquire, maintain, improve, convey, assign, dispose of, mortgage or lease any real estate or other property of any type, and any personal or mixed property necessary to its operation;

(c) borrow money and issue evidence of indebtedness in furtherance of any and all of the objects of its business; to secure the same by deed of trust, bond, pledge, or other lien;

(d) enter into any kind of activity and to perform and carry out contracts of any kind necessary to or in connection with, or incidental to the accomplishment of the purposes of the League, and;

(e) any other act permitted by law.

SECTION 9: PARLIAMENTARY PROCEDURES.

All meetings shall be governed by rules of parliamentary procedure. Robert’s Rules of Order shall govern questions of procedure.

SECTION 10: FINANCIAL STATEMENTS.

Financial statements shall be prepared in accordance with the duties of the Treasurer as set forth in the by-laws.

SECTION 11: DISSOLUTION.

The Executive committee may recommend dissolution of the League to the Board of governors. The League may be dissolved only by a two-thirds (2/3's) vote of the Board of Governors, as defined herein, as enumerated on the rolls of the League as of the first day of the month in which such occurrences(s) or meeting(s) take place. The enumerated roll shall be shall be held in the League office

In the event of liquidation or dissolution of the League, or in the event that it shall cease to carry out its purposes, all funds and property of the League shall be distributed to legally registered non-profit corporations with purposes similar to those as set forth in Article II, hereunder, and which are exempt organizations as set forth in the preceding Section 4 of this Article 1, that the Executive Committee may select, or to the Federal government or to a state or local government for a public purpose and in no event shall any of the funds or property be distributed to any members or used for any other purpose. All members of the Board of Governors who have escrow deposits with the League shall have their escrow deposit returned.

ARTICLE II

PURPOSE

The Pennsylvania Interscholastic Hockey League, Ltd. is a non-profit organization operating competitive interscholastic hockey programs for the benefit of youth in Pennsylvania and adjacent areas. The express purposes of the Corporation are:

(a) to develop character, sportsmanship and physical fitness among the youth of Pennsylvania and adjacent areas while promoting and encouraging both educational and cultural experiences;

(b) to promote equality at all levels of interscholastic ice hockey play and improve the standard of interscholastic ice hockey on a local, state and national level and to support and develop amateur athletics for local, state and national competition;

(c) The League believes in the dignity and equal application of all its rules, policies and procedures and discipline for all players and coaches and USA Hockey Association members, regardless of their high school classification.

(d) to associate with other amateur hockey associations;

(e) to conduct an amateur interscholastic hockey program consistent with the rules and regulations of USA Hockey, Inc.; the Mid-American District Hockey Association; and, as consistent as practicable with the needs of interscholastic hockey, with rules and regulations of any successor(s) to the above;

(f) to perform or participate in such other educational activities as may be necessary to facilitate the achievement of the foregoing purposes; and,

(g) to participate in such other activities as permitted by and constituent with these by-laws.

ARTICLE III

THE BOARD OF GOVERNORS

SECTION 1: ACTIVE MEMBERS AND ASSOCIATE MEMBERS.

(a) Active Member

An Active Member of the Board of Governors shall be defined as any association or organization, incorporated or unincorporated: 1) affiliated with a public or private-school located within the Commonwealth of Pennsylvania; 2) who has been approved as an association or organization according to the policies and/or rules of the affiliated school district or school; 3) who makes payments in accordance with a funding schedule established by the Executive Committee toward the participation in recurring programs offered by the League and who has paid all fines and financial penalties imposed pursuant to the written policies and procedures of the League; 4) who maintains at least one hockey team, at any level, that participates in an established League schedule, consisting of players who attend or who are eligible to attend and participate in the interscholastic athletic programs of the affiliated school district or school; and 5) is a member in good standing of USA Hockey or any successor. 6) The host association shall be entitled to one vote regardless of the number of schools that participate in that association.

(b) Associate Member Voting

Associate Members Voting of the Board of Governors shall be organizations or associations who meet the requirements for Active Membership but are not located within the Commonwealth of Pennsylvania. Associate Members - Voting shall have all of the rights of Active Members except for Penguins Cup competition.

Associate Member Nonvoting of the Board of Governors shall be organizations or associations who meet the requirements for Active Membership but are organizations that cannot maintain at least one hockey team consisting of players who attend or who are eligible to attend and participate in the interscholastic athletic programs of the affiliated school district or school. Any association withdrawing its escrow will immediately be removed from all league functions.

(d) Membership in the Board of Governors

The enumerated roll of active member and associates members, voting and non-voting, as maintained on the records of the League shall constitute the Board of Governors. Changes to the enumerated roll of voting members may occur from time to time. All changes must be submitted to the registered address of the League by the first day of any meeting month, All changes must be submitted on the League’s Association Data Form. All voting members of the Board of Governors on the enumerated rolls of the League shall have the right to vote on all business conducted by the League, except as noted in Article III number 6.

(e) Termination of Membership

In the event of voluntary termination of participation or termination for cause as provided in Article III, Section 6, in any of the recurring programs of the League by any member, such member shall forfeit its membership status and shall no longer be considered part of the Board of Governors and shall no longer enjoy the privileges of such membership.

SECTION 2: APPLICATION FOR ADMISSION.

Any association wishing to apply for league membership shall provide, by April 1st, the following to the Commissioner of the League a completed application for membership. Such application may be sent via the US Postal service or to Commissioner’s Email address or delivered to the League office.

They shall be approved by the Executive Committee by a simple majority of a quorum and be acted upon by the Board of Governors to accept them as a qualified member. The acceptance by the Board of Governors shall be by a simple majority as defined by the enumerated roll of voting members on the first day on the month in which this vote is taken.

(a) Letter of Application;

(b) A registration fee of One Hundred Dollars ($100.00) which is nonrefundable in the event the request for membership is denied.

(c) Letter of Approval from the represented public school district or private school confirming club formation and school affiliation;

(d) Tentative team roster(s) including the name, address, grade level, school presently attending and experience level of each player;

(e) The name, address, certification and statement of experience for each coach;

(f) A letter from a manager of a local ice arena confirming the specific scheduled practice times for the team(s);

(g) A proposed budget and a statement specifically itemizing how funding for the Association will be secured;

(h) The name, address and telephone number of each officer of the Association, a description of the organization and administrative structure of the Association, and a copy of the Association’s by-laws;

(i) A specific description, including any colors an logo, of the proposed sweaters/jerseys of the teams, including home and away for a varsity team. A photograph or drawing may be included if available;

(j) Any such additional information as shall be deemed necessary by the League Commissioner; and,

(k) Any application received after April 1st shall not be considered for the forthcoming season.

SECTION 3: ADMISSION PROCEDURE.

The admission process for membership to the Board of Governors shall be as follows:

(a) Upon receipt by the League of all of the application documents required in Section 2, above, the request for membership shall be placed on the agenda of the next regularly scheduled meeting of the Executive Committee;

(b) The Association seeking membership shall appear before the Executive Committee and present its application, followed by examination by members of the Executive Committee;

(c) The Executive Committee shall present the request for membership to the Board of Governors at the next regular meeting of the Board of Governors together with a report from the Executive Committee relative to the application for membership. Discussion by the Board of Governors on the application shall be permitted and the Association seeking membership shall be available for examination by any member of the Board of Governors; and,

(d) The Board of Governors, upon motion and second of any member in attendance, shall vote on the application for membership. Membership shall be approved by a majority of a quorum of the Board of Governors.

(e) Full membership will not take effect until the escrow deposit is made and cleared.

SECTION 4: ESCROW DEPOSIT.

Each Association shall deposit money into escrow pursuant to the written policies and procedures of the League as determined by the Executive Committee. Withdrawal of escrow funds will immediately remove the association from all League functions.

SECTION 5: NUMBER OF TEAMS.

The number of teams per association shall be limited by the number approved each year by the Executive Committee.

SECTION 6: EXPULSION.

Any member may be expelled, for cause, after due notification and upon conduct of a hearing before the Executive Committee, by vote of two-thirds (2/3's) of the entire Executive Committee. All such hearings are to be open to members of the Board of Governors.

Cause shall be for willful failure to make payments in accordance with a funding schedule established by the Executive Committee of fees toward the participation in the recurring programs offered by the League, or for two (2) or more violations of these by-laws or any written policies and procedures, Playing Rules and other administrative procedures adopted by the League.

The Elected Secretary shall provide at least ten days’ notice to the Member in question and the members of the Executive Committee prior to the regular or special meeting at which the matter is to be resolved. Notice may be by United States Mail, telephone, facsimile transmission or email.

The Member shall be afforded the opportunity to speak and be heard, present witnesses to testify and to question other witnesses on its behalf prior to any final disposition by the Executive Committee.

The findings of the Executive Committee shall be reduced to writing within ten (10) days of the hearing.

The Member who is the subject of expulsion by the Executive Committee shall have the right to appeal to the Board of Governors at any regular or special meeting of the Board of Governors within 60 days of the expulsion. Two-thirds (2/3's) of the Board of Governors shall be required to overturn the Executive Committee. A two-thirds (2/3’s) vote of the Board of Governors shall be required to overturn the Executive Committee. The voting members shall be defined as the current enumerated rolls of the League. Said roll being held by the League office as of the 1st day of the month in which the occurrence takes place.

SECTION 7: VOTING RIGHTS.

Each Active or Associate Member Voting in attendance at the Annual Meeting and any regular or special meetings of the Board of Governors shall be entitled to one vote in the election of members to the Executive Committee and all other matters brought before the Board of Governors. Two-thirds (2/3's) of the Board of Governors shall be required to overturn the Executive Committee. These voting members shall be defined by the current enumerated voting rolls of the League as of the first day of the month in which such occurrences(s) or meeting(s) take place. The enumerated roll shall be shall be held in the League office.

Attendance at the Annual Meeting, regular meetings and any Special Meetings of the Board of Governors by each Member is mandatory. Failure of a Member to attend any properly noticed meeting of the Board of Governors shall subject that Member to such fines and other penalties that may be established by the Executive Committee in the written policies and procedures of the League.

Voting via electronic means will be permitted, except for Annual and Special meetings. During the video conferencing sessions, the video display will be the only means by which to identify who is casting the association vote; representing the eligible voting member. These voting members shall be defined by the current enumerated voting rolls of the League as of the first day of the month in which such occurrences(s) or meeting(s) take place, based upon the League’s Association Data Form on file with the League by every association.

In the circumstances where a secret ballot is necessary, it may occur only at an annual or special meeting. All eligible members must be physically present to vote. Violation of any of the voting provisions or methods will result in a two year suspension of all voting rights and denial of playoff participation. These sanctions will be voted on by the board of governors and be passed or denied by a simple majority of a quorum on a case by case basis.

SECTION 8: RIGHT TO HOLD OFFICE.

Any person at least eighteen (18) years of age is entitled to run for a position on the Executive Committee of the Board of Governors under the procedures established by these by-laws.

SECTION 9: ADVISORY REFERENDA.

Upon request in writing and witnessed by one-quarter (1/4) of the Board of Governors, the Executive Committee shall, or upon its own initiative may, submit any question to the Board of Governors for a mail referendum vote which shall be advisory and non-binding.

SECTION 10: ANNUAL MEETING AND REGULAR MEETINGS.

(a) The annual meeting of the Board of Governors shall be the first order of business in April of each year; and,

(b) There shall be regular meetings of the Board of Governors at least in August, September, November and January.

(c) All members must be present in person at the annual meeting in-order to vote. These voting members shall be defined by the current enumerated voting rolls of the League as of the first day of the month in which such occurrences(s) or meeting(s) take place. The enumerated roll shall be shall be held in the League office.

SECTION 11: NOTICE AND QUORUM.

Written notice shall be given, by United States mail, email, official league web-site, facsimile transmission or by direct distribution to each Member entitled to a vote at the Annual Meeting and any regular or special meeting and may also be posted in a conspicuous locations at least seven(7) days prior to such Annual Meeting. The notice of Annual Meeting shall include the list of any persons presented by the Nominating Committee to run for positions on the Executive Committee and the text of any amendments to the By-Laws which will be presented for approval at that meeting.

A quorum at the Annual Meeting and any regularly scheduled meetings of the Board of Governors or special meeting shall be determined as follows: These voting members shall be defined by the current enumerated voting rolls of the League as of the first day of the month in which such occurrences(s) or meeting(s) take place. The enumerated roll shall be shall be held in the League office.

SECTION 12: ANNUAL MEETING RECOMMENDED ORDER OF BUSINESS.

The order of business at the Annual Meeting, unless amended by majority vote of those present shall be as follows:

(a) Call to order;

(b) Minutes of the last Meeting;

(d) Nominations from the floor;

(e) Election of members of the Executive Committee;

(f) Treasurer’s Report;

(g) Executive Committee Reports;

(h) Standing Committee Reports;

(i) Other Committee Reports;

(j) Other business; and,

(k) Adjournment.

SECTION 13: LEAGUE SPECIAL MEETINGS.

Special Meetings of the Board of Governors, which may consider one (1) subject matter and one (1) subject matter only, may be called by the President, any elected Vice President or by written request to the President of at least one-third (1/3) of the members of the Board of Governors. These voting members shall be defined by the current enumerated voting rolls of the League as of the first day of the month in which such occurrences(s) or meeting(s) take place. The enumerated roll shall be shall be held in the League office.

The Elected Secretary, or his or her designee, shall notify the Board of Governors of the time and place of such meetings at least seven (7) days in advance. Notice may be by telephone, facsimile transmission, official league web-site, or email. The subject matter of the meeting shall be specifically set forth in the notice.

Any elected Vice-President must call a Special Meeting of the League if at least one-third (1/3) of the members of the Division of the elected Vice President vote to call a Special Meeting.

A super quorum must be present at a Special Meeting in order to conduct any business on behalf of the League. Approval of the business before a Special Meeting requires an affirmative vote of two-thirds (2/3's) of the Board of Governors. These voting members shall be defined by the current enumerated voting rolls of the League as of the first day of the month in which such occurrences(s) or meeting(s) take place. The enumerated roll shall be shall be held in the League office.

ARTICLE IV

EXECUTIVE COMMITTEE OF THE BOARD OF GOVERNORS

SECTION 1: EXECUTIVE COMMITTEE.

The property and affairs of the League shall be managed by an Executive Committee composed of seven (7) elected officers and the Past President who do not need to be selected from persons affiliated with the Board of Governors. The Executive Committee shall consist of the President, four (4) Vice Presidents elected by geographic division, Elected Secretary, Treasurer, and Past President. All members of the Executive Committee, with the exception of the President and Past President, shall be entitled to one (1) vote and shall be designated as voting members. The President shall be entitled to one (1) vote in the event of a tie vote of the voting members of the Executive Committee. The Past President shall not have a vote but may participate in discussions and deliberations before the Executive Committee. The position of Past President shall be held by the most immediate Past President for a term not to exceed one (1) year.

SECTION 2: ELECTION OF EXECUTIVE COMMITTEE.

Officers of the Executive Committee shall be elected at the Annual Meeting. An officer may succeed himself or herself for an indefinite number of terms so long as duly elected. Election shall be by a plurality of a quorum of the Board of Governors These voting members shall be defined by the current enumerated voting rolls of the League as of the first day of the month in which such occurrences(s) or meeting(s) take place. The enumerated roll shall be shall be held in the League office.

In the event of a vacancy due to resignation, expulsion or any other reason for any position other than Past President, the Executive Committee, within thirty (30) days, shall elect a person to fill the vacancy for the remainder of the term. Election shall be by a plurality of a quorum of the Executive Committee.

SECTION 3: TERMS OF OFFICE.

Except as provided below, Officers elected at the Annual Meeting shall serve for two (2) years with their terms expiring following the Annual Meeting two years after election.

The President, Treasurer, and Recording Secretary shall be elected in odd numbered years. The Vice President North, Vice President South, Vice President East, and Vice President West shall be elected in even numbered years. Vice President East, and Vice President West, Vice President North, and Vice President South shall be elected for one (2) year terms.

SECTION 4: DUTIES OF THE EXECUTIVE COMMITTEE.

The duties of the Executive Committee shall include:

(a) To manage the business, property and affairs of the League;

(b) To formulate written Administrative Policies and Procedures and determine the overall conduct and standards of the hockey programs to be administered by the League, including but not limited to, establishing playing rules to be amended only at the next regularly scheduled meeting of the Board of Governors These changes may also occur at an Annual Meeting or at a Special Meeting of the Board of Governors;

(d) To review and recommend to the Board of Governors committee proposals;

(e) To review an act upon any temporary decision of the President;

(f) To hire a Commissioner for the League;

(g) To fill any vacancies which may occur on the Executive Committee;

(h) To be responsible to handle issues between regular and special meetings of the Board of Governors or the Executive Committee but the Executive Committee must inform the Board of Governors of such actions after the fact and seek by-law amendments to account for such occurrences, if appropriate; and,

(i) To rule on disciplinary actions as may be required which are not set forth in these by-laws or in the written policies and procedures or in the playing rules of the League.

SECTION 5: REGULAR MEETINGS.

Regular meetings of the Executive Committee shall be held not less than four (4) times per fiscal year at times and places to be determined by the President. The Elected Secretary, or his or her designee, shall notify all Executive Committee Members o the time and place of such meeting at least five (5) days in advance. Notice may be by United States mail, telephone, facsimile transmission, official league web-site or email.

At least one (1) regular meeting of the Executive Committee shall be held in August of each year at which, unless previously adopted by the Executive Committee, a proposed budget for the current fiscal year shall be presented to the Board of Governors, as well as assignments to Conferences and Divisions in accordance with Article V. All regular meetings of the Executive Committee shall be open to the Board of Governors.

A voting member of the Executive Committee may also participate in a regular meeting of the Executive Committee and count for the purposes of determining a quorum by live video-conference or live speaker phone.

SECTION 6: SPECIAL MEETINGS.

Special Meetings of the Executive Committee may be called by the President, or by written request to the President, of at least three (3) members of the Executive Committee. The Elected Secretary, or his or her designee, shall notify members of the Executive Committee of the time and place of such meetings at least five (5) days in advance. Notice may be by United States mail, telephone, facsimile transmission official league web-site or email.

SECTION 7: QUORUM.

A quorum of the voting members of the Executive Committee must be present at any regular or special meeting of the Executive Committee. A quorum at any regular or special meeting of the voting members of the Executive Committee shall be determined as follows: the total number of voting members of the Executive Committee divided by two (2); delete any fraction; and, add one (1).

The President and Past President shall not be included in determining whether a quorum of the Executive Committee exists.

SECTION 8: NONVOTING REPRESENTATIVE.

The Associate Members Nonvoting in attendance at the Annual Meeting, Regular or Special meeting of the Board of Governors shall have the right to attend but shall not have the right to vote or voice. These organizations are bound by the decorum and behavior of the League. Non-Compliance may meet with expulsion.

SECTION 9: RECOMMENDED ORDER OF BUSINESS.

The order of business for meetings of the Executive Committee shall include, but not be limited to:

(a) Roll call of the Executive Committee;

(b) Minutes of the previous meeting;

(d) Vice President’s Reports;

(e) Commissioner’s Report;

(f) Communications;

(g) Standing Committee Reports;

(h) Other Committee Reports;

(i) Old Business;

(j) New Business; and,

(k) Adjournment.

SECTION 10: PERSONAL LIABILITY OF DIRECTORS AND OFFICERS.

No Director or Officer shall be liable in any manner for any debts or obligations of the Corporation and shall not be subject to any manner of assessment by virtue of his membership and the Corporation will indemnify and hold harmless any Director or Officer against any claim of liability by or to any person other than the Corporation, in respect of any act or failure to act so long as such act or failure to act was performed in such manner determined by him to be in the best interest of the Corporation, and so long as he was not guilty of gross negligence, misconduct or breach of a fiduciary obligation in such act or failure to act. It is the intent of the Corporation that this provision of the By-Laws Complies with 15 Pa. C.S.A._5713.

SECTION 11: RESIGNATION.

Any member of the Executive Committee may resign as an officer of the League or member of the Executive Committee at any time, upon written notice of his or her desire to do so, delivered to the President or Elected Secretary.

SECTION 12: EXPULSION.

Any Executive Committee member may be subject to removal upon missing four (4) Executive Committee Meetings within a fiscal year, or for failure to discharge the normal duties of an Executive Committee member, or for conduct detrimental to the League, after due notice and opportunity for a hearing, by a vote of two-thirds (2/3's) of the Executive Committee at any regular or special meeting. Two-thirds (2/3's) of the Executive Committee shall be determined as follows: the total number of members of the Executive Committee divided by three (3); multiply by two (2); delete any fraction; and, add one (1).

The Elected Secretary, or his or her designee, shall provide at least five (5) days notice to the member in question and to the other members of the Executive Committee prior to the regular or special meeting at which the matter is to be resolved. The member shall be afforded the opportunity to be heard at the meeting. Notice may be by telephone, United States mail, facsimile transmission or email.

SECTION 13: RECALL BY BOARD OF GOVERNORS.

Any member of the Executive Committee may be recalled and removed from office by the Board of Governors at a Special Meeting. An officer may be recalled by two-thirds (2/3's) vote of the Board of Governors. which shall be determined as follows: the total number of members of the Board of Governors divided by three (3); multiply by two (2); delete any fraction; and, add one (1).

These voting members shall be defined by the current enumerated voting rolls of the League as of the first day of the month in which such occurrences(s) or meeting(s) take place. The enumerated roll shall be shall be held in the League office.

SECTION 14: ACTIVITIES FUNDS.

Any person, association, partnership, corporation or estate may establish or participate in any activities fund administered by the Executive Committee or its designate, to further the purposes of the League. Participation in such a fund shall carry with it no voting rights or other privileges of membership.

ARTICLE V

CONFERENCES AND DIVISIONS

SECTION 1: CONFERENCES.

As may be reasonably practicable by geographic considerations, the Active and Associate Members voting shall be divided, as numerically equal as possible, into Conferences as designated by the Executive committee. Each Conference, as may be reasonably practicable by geographic consideration shall be divided as numerically equal as possible.

The Executive Committee shall present the configuration for the upcoming season to the Board of Governors for their approval no later than the June Board of Governors meeting. If the Executive Committee makes no such presentation at the June meeting the prior seasons configuration shall remain force.

Acceptance of the Executive Committee recommendation on Conference and Divisions to the Board of Governors shall be a simple majority of a quorum of the Board of Governor.

SECTION 2: ASSIGNMENT TO CONFERENCES AND DIVISIONS.

The Executive Committee shall promulgate Rules and/or Administrative Guideline relative to the Competitive Classification of Members’ teams and shall, no later than the August Meeting of the Executive Committee, assign each member to a Conference and Division

If no presentation is made then the prior season rules and Guidelines shall stay in force. The approval of a new set of Rules and Guidelines shall be approved by a formal majority vote as prescribed by the governing instrument.

Section I and 2 shall apply to all levels under the control of the Board of Governors i.e. varsity, junior varsity and middle school.

ARTICLE VI

OFFICERS AND ADMINISTRATORS

SECTION 1: PRESIDENT.

The duties of the president shall include, but not be limited to, the following:

(a) To preside at all regular or special meetings of the Board of Governors or Executive Committee. The President may not preside over meetings concerning the removal of the President or at that part of any meeting consisting of the election of the President where the President is a candidate for office;

(b) To call special meetings of the Board of Governors or Executive Committee;

(c) To make decisions on questions not provided for in the By-Laws or rules until the next regular or special meeting of the Executive Committee;

(d) To represent, or designate suitable representation for, this league at other hockey association meetings;

(e) To appoint chairpersons of any Standing Committees of the League, subject to the approval of the Executive Committee;

(f) To serve as an ex-officio member of all committees;

(g) To perform any other duties as may be specially assigned by the Executive Committee; and,

(h) To appoint, at the discretion of the President and before the first regularly scheduled league game, one of the Elected Vice Presidents who shall assume such duties and powers of the President in his or her absence.

SECTION 2: ELECTED VICE PRESIDENTS.

The duties of the elected Vice Presidents shall include, but not be limited to the following:

(a) When appropriate, to conduct monthly informational meetings of their assigned divisions for such purposes as the Executive Committee may direct or as may be established in the written Administrative Policies and Procedures of the League;

An informational meeting of the divisions shall not be required in any month where a regular or special meeting of the Board of Governors has been scheduled;

(b) The Vice Presidents are mandated to transfer communication from the President, League Commissioner, and/or Executive Committee to the members in their respective divisions in a prompt manner in order to insure efficient and timely communication from the League to their assigned division; and,

SECTION 3: ELECTED SECRETARY.

The duties of the Elected Secretary shall include, but not be limited to, the following:

(a) To record the attendance and Minutes of all regular or special meetings of the Executive Committee and the Board of Governors;

(b) To notify the Members of the time and place of the Annual Meeting or any Special Meetings of the Board of Governors;

(d) To advise the Executive Committee on a regular basis regarding absences of Executive Committee officers;

(e) The Elected Secretary may appoint a designee with the approval of the President to complete necessary duties of the elected Secretary,

(f) Such other duties as may be specifically assigned by the Executive Committee.

SECTION 4: TREASURER.

The duties of the Treasurer shall include, but not be limited to, the following:

(a) To receive and/or supervise receipt of all funds due the League and the deposit of same into an insured bank on account in the name of the League. The Treasurer shall furnish a security bond as the Executive Committee may deem necessary, the cost of which shall be paid by the League;

(b) To supervise the preparation of regular monthly reports and an annual report or review in April as to the finances of the League and to provide sufficient copies of the same to the Executive Committee and the Board of Governors;

(c) To supervise the preparation and filing any financial or statutory reports or filings as may be required by governing agencies;

(d) To supervise the maintenance of ledgers and other books of account, which may be audited at the request of the Executive Committee; and,

(e) Such other duties as may be specifically assigned by the Executive Committee.

SECTION 5: RULES INTERPRETER.

There shall be a Rules Interpreter who shall be appointed by the Executive Committee. The Rules Interpreter shall not be an officer of the Corporation and shall not have a vote in matters that may be brought before the Executive Committee. The duties shall include, but not be limited to the following:

(a) To assume the responsibilities for interpretation of the League Rules in accordance with the procedures set forth in the Rules and/or as may be established in the written Administrative Policies and Procedures of the League;

(b) To attend meetings of the Executive Committee; and,

(d) The Rules Interpreter shall report findings to both the President and League Commissioner. These reports will be given to any other duly authorized and appointed person that is designated by the President or League Commissioner.

SECTION 6: PAST PRESIDENT.

The Past President shall be a non-voting member of the Executive Committee and shall provide guidance and counsel to the President and perform such other duties as may be specifically assigned by the President or the Executive Committee.

SECTION 7: COMMISSIONER OF THE LEAGUE.

The Commissioner of the League shall be an employee of the Corporation who shall report to the President and advise and counsel the Executive Committee.

The duties of the Commissioner of the League shall include, but not be limited to, the following:

(a) To administer the day-to-day functions of the League and the respective programs offered by the League including, but not limited to, scheduling, discipline, and Member relations;

(b) To assume responsibility for League correspondence;

(c) To coordinate the registration of individual players, coaches and any other individuals required to be registered by USA Hockey;

(d) To act as liaison between Members and the Executive Committee;

(e) Subject to approval of the Executive Committee, to negotiate contracts for the purchase of ice, the hiring of referees, emergency medical technicians, and security and such other transactions as may be necessary to conduct the League’s business;

(f) Subject to the direction and supervision of the Treasurer, to provide regular monthly reports and an annual report as to the operations and finances of the League;

(g) Subject to the direction and supervision of the Treasurer, to prepare and file any financial or statutory reports or filings as may be required by governing agencies;

(h) Subject to the direction and supervision of the Treasurer, to prepare all accounts payable and receivable and keep and maintain ledgers and other books of account, which may be audited at the request of the Executive Committee;

(i) To coordinate the scheduling of all League competition;

(j) To coordinate the scheduling of referees and coordinate, with the appropriate hockey officials’ associations, the evaluation and assignment of referees;

(k) To coordinate the training and scheduling of League Representatives as may be required by the League Rules and/or written Administrative Policies and Procedures;

(l) To coordinate the scheduling of emergency medical technicians and security;

(m) To coordinate, develop, and supervise membership in accordance with the League Rules and/or written Administrative Policies and Procedures;

(n) To maintain team standings and statistics for all teams and individual player statistics at the varsity level;

(o) To coordinate disciplinary hearings;

(p) The Commissioner or their designee are to supervise and coordinate all public relations for the League, including but not limited to being the exclusive liaison with all media with respect to League schedules, standings, statistics, League play-offs and the selection of all-star teams, if any;

(q) To attend all meetings of the Executive Committee;

(r) To supervise and coordinate all fundraising activities for the League and report any and all such activities to the Executive Committee;

(s) To interview and select additional staff members, outside professionals and vendors necessary to conduct the business of the League and submit selected candidates for final approval by the Executive Committee; and,

(t) Shall maintain the Enumerated Rolls of the league members and provide monthly updates to the Executive Committee of any changes.

(u) Such other duties as may be specifically assigned by the President.

ARTICLE VII

COMMITTEES

SECTION 1: CREATION OF COMMITTEES.

The President, with the approval of the Executive Committee, may create and empower Committees to address requirements or the operations of the League. The number of committee members assigned to any committee shall be determined by majority vote of a quorum of the Executive Committee.

SECTION 2: MEMBERSHIP ON COMMITTEES.

Committee members shall be appointed by the President subject to the approval of a majority of a quorum of the Executive Committee. Committee members may be members of the Executive Committee, the Board of Governors and/or volunteers from the general public who do not need to be persons affiliated with a member of the Board of Governors. No more than one-fourth (1/4) of the total number of members of any committee shall consist of volunteers from the general public.

With the exception of the Nominating Committee, at least one (1) member of each committee shall be a member of the Executive Committee. There shall be no member of the Executive Committee on the Nominations Committee.

SECTION 3: STANDING COMMITTEES.

The President, with the approval of a majority of a quorum of the Executive Committee, shall create and appoint members to the following committees which shall be the standing committees: Nominations; By-Laws; Finance, and; Playing Rules. There shall be no more than (1) Executive Committee Member on any standing committee.

Any recommendations or proposals of any standing committee may be reported first to the Executive Committee before reporting directly to the Board of Governors at any Annual, regular or Special Meeting of the Board of Governors. All Standing Committee reports needing Board of Governor approval will require a simple majority of a quorum, except as outline for By-Laws amendments, see Article VIII and changes to the Playing Rules.

SECTION 4: AD HOC COMMITTEES.

The President, with the approval of a majority of a quorum of the Executive Committee, may, at the discretion of the Executive Committee, create and appoint members to an ad hoc committee to address any matter that may be assigned by the Executive Committee.

Any recommendation or proposals of any ad hoc committee shall be reported to the Executive Committee. The Executive Committee may, at its discretion, report the findings, recommendations and proposals of any ad hoc committee to the Board of Governors.

All Ad Hoc Committee sit at the pleasure of the President.

ARTICLE VIII

AMENDMENTS TO THE BY-LAWS

These By-Laws may be amended at an Annual or Special Meeting of the Board of Governors by including the proposed amendment in the notice of Annual or Special Meeting and having the Board of Governors vote on the proposed amendment.

The approval of two thirds (2/3's) of the Board of Governors is required to pass a proposed amendment. Two-thirds (2/3's) of the Board of Governors shall be determined as follows: the total number of members of the Board of Governors divided by three (3); multiply by two (2); delete any fraction; and, add one (1).

PIHL By-Laws History

Adopted and Amended: 24 August 1999

Amended: 23 September 1999

Revised and Amended: 11 September 2002

Revised and Amended: 8 October 2003

By-Laws Committee Review 4 December 2003

By-Laws Committee Review 3 March 2009

Adopted and Amended: 12 August 2009

Adopted and Amended: 14 November 2012

All of the above have been approved by the PIHL Board of Governors.

PIHL By-Laws

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